Alternative Lines of Communication

You are unhappy with an employee’s performance. Following good management practice (praise in public, criticize in private), you meet with him one-on-one to tell him that he is not making the grade. His current project is far behind schedule. His direct reports aren’t productive. His numbers are slipping. Unless he improves, you may decide he’s not the person for the job.

He leaves the meeting with a clear idea of what he needs to do to satisfy your expectations. You have delivered an unpleasant message in a supporting, objective manner. You have been a good boss.

What happens next?

With modern communications, there is a high likelihood that the content of that private meeting is distributed widely, with the employee’s slant on it rather than yours.

Maybe he posts a message on his Facebook wall. “Got reamed at work today. So unfair. I beat my brains out for this company and all they want is more.” Or he tweets to his friends, “Boss just ripped me a new one. Too bad he didn’t give me the people I need to do the job.” Or he emails his colleagues, “Mr. Big is on the war path. Be ready for him to come down on you.”

Or, he calls in his direct reports and tells them they have to shape up and get on track. Then one or more of them distributes similar messages to his friends.

The days when you controlled the lines of communication are long gone. I’m old enough to remember when companies audited their long distance telephone bills to make sure no one was making unauthorized calls. Now the cost isn’t enough to be worth having someone look at it. Most companies don’t review emails; there are simply too many of them. A few restrict Internet usage, but most employees have the same capabilities at home as they do on the job.

The Internet has privatized company-wide communications. Now every employee has the ability to distribute mass information through the organization; a role that was once limited to the realm of memos from the top. Such communication isn’t discrete. With the mixing of business and personal relationships through social media, such messages might be going out to customers and vendors as well.

What can you do? You can’t stop it, but you should be proactive and preemptive in controlling the communications environment. Confidential now means face to face. I’ve learned to write emails with an attitude that assumes every one could wind up on a bulletin board somewhere. I also start a new email if the back-and-forth response extends beyond a couple of quick answers. Too often a different topic of conversation lurks in the forgotten first few messages of a string.

Psychological studies show that people give far more credibility to the first version of a story. The second version is always compared to the “truth” as they knew it from the first hearing. Differences are taken skeptically, unless the second teller has a far stronger and more personal connection with the recipient.

The best defense is a good offense. Use communication tools to reach out to employees constantly. Help them to grow accustomed to hearing things from you, and trusting in you to keep them informed. Leadership in the age of unlimited communication is all about being the best communicator. It’s one more thing to add to your ownership responsibilities, but it’s not one you can afford to shirk.

Remember, if you aren’t telling the employees what they need to know, someone else will happily assume the role for you.

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Why is San Antonio Bucking the Trend?

The national economy is recovering, but it has a long way to go. Residential and commercial foreclosures, consumer debt levels, and bloated public pensions will take some time to correct. Yet San Antonio has been named as one of the least affected cities in America, as well as one of the best positioned in the world to prosper in a recovery.

How does this “tale of two economies” (see my previous blog) come about? How does a city with limited resources, long a national backwater, charge to the fore in adverse economic conditions? Like most such things, some of it is luck. Much of it, however, has been accomplished by following some basic principles that apply to any business.

San Antonio isn’t a economic powerhouse. No one locates here to be in the middle of what’s happening, like they would in Chicago, New York or Los Angeles. Cost of living is relatively low (93 on the COLA index, against San Jose’s 158) but much of that is housing prices. You can only save so much on food and gas. As a market, it is unimpressive:

#7 in city population
#7 in percentage of obese population
#28 MSA (between Orlando and Kansas City)
#37 in television viewers (between Greenville NC and West Palm Beach)
#175 in average household income

So what has attracted a dozen projects that each, by itself, would be the envy of most US cities? Everyone offers tax relief and incentives. How does San Antonio generate employment, construction and infrastructure when so many cities are struggling to just maintain their population?

First, let’s discuss the lucky part and get it out of the way. Lyndon Johnson used his influence with the military-industrial complex to get lots of goodies for Texas. While SA took a huge hit early in the BRAC rounds (the closing of Kelly AFB) they more than made up for it with the very last round, which transferred all medical training in the Armed Forces to Fort Sam Houston and Brooks Army Medical Center.

The military has another effect. Retired officers, well trained and well educated, are able to fill thousands of private and public sector jobs for salaries and benefits that are subsidized by their military pensions.

San Antonio is also lucky in that it loses little productivity to weather. One attractive feature in the pitch to employers is lost days due to weather. For snow, ice, hurricanes, earthquakes, or tornadoes- none. For rain, one day every couple of years. To an employer who had to shut down for 5 days after a hurricane, or just had his third snow closure of the season, that sounds pretty good.

But the lucky part of the story is only a small piece of it. Mostly SA gets business because it runs like a business.

Strategy: While less than perfectly synchronized, most of the city leadership (both public and private) has agreed on the major areas to be pursued (manufacturing, health care, biotechnology, information security.)

Management: Saddled with a term limit law (recently changed) that put a revolving door on the mayor’s office, the power shifted to the County Judge (Nelson Wolff- 10 years,) and the City Manager (Sheryl Sculley, 5 years.) Both are competent, knowledgeable, and aggressive in seeking out potential deals. The last few mayors have been only too happy to cooperate when asked. This structure allows continuity through long negotiations, even when those talks span multiple election cycles.

Sales: As more than one company has said: “When we put out our short list of potential relocation sites, San Antonio was the only one who’s leaders flew out immediately to see what we needed.” It amazes me every time I read it. What part of paying attention to the customer have the rest of the cities forgotten? SA has a reputation for building the liaison team with the people the company needs, be they from education, industry or government. They also recruit past transferees from the same industry for testimonials. All merely classic sales techniques. (I should mention that Nelson Wolff is a former small business owner.)

Labor: This encompasses a number of areas. Of course, Texas is a right to work state with low union membership. More than merely offering a non-organized workforce, however, it means that new development doesn’t have to negotiate with unions to build facilities or sign with vendors.

For a long time San Antonio’s old guard thought that maintaining a low wage base was their competitive advantage. In the last 10 years, that has changed dramatically, and the new jobs aren’t in call centers any more. The employers being targeted have changed as the city demographics have changed. The textile and light assembly work in San Antonio moved out of the country. The city learned its lesson in the late 80’s and early 90’s, and realized that low wages were only a short-term advantage.

Taxes: Texas, and particularly San Antonio, has an unusually use-based tax structure. There is no state income tax. On a local level, revenue comes from three major sources: property tax, sales tax and the city’s ownership of the power utility.

Property taxes are high, but optional. If you want to keep your taxes low, don’t own an expensive home. The property tax burden also serves as a limiter on residential inflation. Of course, sales tax is easily avoided if you don’t buy things (like most places, food and most services are exempt.) Energy and water rates are high, but conservation there also makes the portion that supports the city budget at least partially optional. 

So a target company that wants to relocate gets the following pitch. “We’d love to have you. let us come out and talk about what you need. We’ll put a team together to make it happen, and put you in touch with folks in your industry that made the move before you. We can offer stable political, economic and environmental conditions, and after you pay your expenses and the Feds, the rest of your profit is yours. The same goes for your employees. Those that move with you will get a raise in their take-home paycheck, and a lower cost of living at the same time.”

It’s a straight business pitch. What’s for a business person not to like?

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Entering 2011: a tale of two economies

In January of 2009 I blogged here titled “The Strategic Triple Threat” At that time, Congress had just passed the TARP act, saving the world from financial meltdown. The Federal Reserve was predicting a short recession followed by a resumption of historical growth rates by the end of 2009.

I quoted Peter Drucker then, and do so again now, “I don’t predict the future. I merely look at what has happened already and calculate the inevitable results.” In 2009, I looked at the sub-prime numbers, the overexpansion of retail capacity, and consumer debt. These were structural issues that needed a lot of time to work through the system. The “Triple Threat” of my paper was:

  1. A recession that would be longer and deeper than any in recent memory
  2. A recovery that would be slow, and not feel very sprightly regardless of statistical measurements, and
  3. A consumer economy where spending and debt would be far less than in the prior decade.

 The fact that I was right then doesn’t make me infallible, but I’m taking another shot at what I see for 2011-2012. Again, I think most of what I “predict” is inevitable.

  My original intent wasn’t to post this here, because it is so favorable to the local economy in San Antonio, while offering much less encouragement (or analysis) of the nation’s direction. What is, is. I think the contrast between our opportunities here in South Texas, and the overall climate in the US, already pronounced, is going to become stark. This is due in part to luck. We can’t pooh-pooh the realities of the business economy here compared to many other places, however. In my blog later this week I’ll discuss what South Texas does that makes it so attractive.
 
Most of the broad thinking here is equally pertinent to both local owners and those elsewhere.
 

National Economy Remains Stagnant

First, the bad news for the national picture: While there are clearly signs of a revived economy, it will be spotty. Some major economic generators, like construction, will continue to limp along. The major issues that triggered the recession have not in any way been resolved. There are still a huge number of residential foreclosures working through the system. Some 80% of the homes in delinquency have not yet been addressed. In fact, some measures indicate that the rate of foreclosures continues to accelerate. There will continue to be a glut of homes on the market, and pricing in the most depressed parts of the nation, especially Florida, California, Arizona and Nevada, which will continue to slide.

 The situation described above is due to the subprime mortgage market. The Alt-A, or non-documented mortgage market, will not begin resetting in large numbers until the middle of this year. Because the income supporting these loans wasn’t documented, no one can predict how many may be unsupportable.
  

According to the Federal Reserve, commercial defaults track residential by exactly two years. If this is still the case, we have not yet seen the beginning of the commercial default wave. Local pricing on commercial property seems to be holding up, however.

 Almost two hundred US banks failed in 2010. Astonishingly, as of this writing NONE were in Texas. That may give you an inkling of why I’m calling this “A Tale of Two Economies.”

 We have seen four federal stimulus bills since the end of 2008. TARP kept the financial system working, but did little for small business. “Saving Wall Street at the expense of Main Street” is a valid criticism.

 The Economic Stimulus Act of 2009 was ballyhooed as going to “shovel ready” projects across the nation. Why then, did we see so little new job creation? An examination would make the callous observer rename it as the “Public Employee Job Preservation Act.” Many of the projects that were funded by federal funds were already in the states’ budgets. The money originally committed was then reallocated to avoiding layoffs in the public sector. One Obama administration official, in an unguarded moment, said that the bill had “saved the jobs of 600,000 teachers.”

 There is not another trillion dollars going to states with few strings attached. Their next budget cycle will be much tougher.

 The third stimulus, the Small Business Job Creation Act of 2010, is one of those things that came out of Washington so misnamed that you had to think of Dr. Strangelove. Banks, under pressure to clean up their loan portfolios, had already begun to use SBA guarantees to cover loans that would normally be considered commercial grade. The act allowed them to use the SBA funds for much larger and more credit-worthy borrowers. The small businesses that were getting squeezed out of the credit markets got squeezed even tighter. Similarly, the tax breaks allowed larger companies to protect more profits. For a small business struggling merely to make a profit, there was nothing at all.

 The fourth stimulus, the extension of the Bush tax cuts and additional tax breaks, added another $800 million of unfunded spending to the deficit. While avoiding new taxes at least doesn’t shrink the economy, few people are going to spend more when their post-tax income remains the same.

 The biggest boost from the tax bill is supposed to be the 2% reduction in employee Social Security. Again, notice that there is no reduction for the small employer. I’ve heard a number of pundits claiming that an employee making $30,000 a year will rush out to spend the extra $11.50 a week he will be seeing in his paycheck (and not use it to pay down his enormous credit card balance.) I guess enough people doing that will have some effect, but I’m skeptical.

 The Federal Reserve predicts that unemployment will start to decrease in the second or third quarter of 2012. If this is true, then we will need to have two or three more compromise measures to extend unemployment benefits, or else exacerbate the states’ financial woes. It’s not a great picture.

 Because I am only focusing on a two-year window, we won’t go into the issues concerning deficit spending, budget entitlements and the national debt. I recommend a very unbiased, non-partisan and clear-headed discussion available at www.iousathemovie.com.
  

Now the Good News for South Texas

 While US job growth in 2010 just barely kept up with population growth, 45% of the new jobs created in America from January through June 2010 were in Texas. We have dodged the recession bullet, and are well-positioned for any recovery. In fact, Fortune magazine lists all 4 major Texas cities amongst the 50 cities in the world best prepared for economic growth.

 The year is closing with oil prices in the 90’s, which helps Texas producers. We are the fourth-best state in our public pension funding balance. Our unemployment is the lowest of any large state, and the Federal Reserve predicts San Antonio to return to between 6% and 6.5% unemployment by the middle of 2011.

 Quite frankly, our recession is over. If you conduct business nationally, or sell to national customers, there are still many challenges. There are still issues in making money in construction-related fields, or if you need financing as part of your business. To be brutally honest, however, if you are a local business with local customers, and you are still blaming poor performance on “the economy,” it’s time to look somewhere else for the blame.

 And Now Some Really Good News

San Antonio is a gem in the economic picture. It might be the gem in the national outlook. The influx of major economic generators over the last five years has largely been forgotten, but in reality hasn’t started paying off yet. Here’s a rundown:

  

Toyota: The addition of the Tacoma line to the San Antonio plant did more than just add another 1,000 jobs to the workforce. Toyota’s mid-size truck is presumably more recession and gas-price resistant than the big Tundra. The workforce really came up to speed in the third quarter of this year, and presumably is more confident of their paychecks than when being furloughed through 2009 and earlier this year. We can presume that their economic impact will increase as long as sales hold up.

 National Security Agency: The NSA has been termed by one prominent developer as having a “bigger economic impact than Toyota.” Originally projected for 600 jobs, the rumor mill (NSA does not release information) says that the infrastructure at the facility seems to be intended for 2,000 to 4,000 staff. These are high paying positions, recession proof, and a big support for the growing local information-security industry. Staffing is just beginning, so we have yet to feel any significant benefit yet.
  

Army Cyber Command: While unknown in dollars and jobs, ACC’s arrival a few months ago further enhances the information security industry, and UTSA’s cutting-edge department for that specialty.

 MedComm: The construction at Fort Sam Houston and BAMC’s replacement of Willis Reed is coming close to completion, and the transfer of 12,500 military personnel to San Antonio is scheduled to begin in the middle of 2011. The number of related civilian support jobs has not been announced yet.
  

Caterpillar: The consolidation of two engine factories to a new plant in Seguin is almost done. The first 300 or so employees of a projected 1400 have been hired.

  

Eagle-Ford: The oil shale south of San Antonio is projected by some to be potentially the biggest find in North America. Several billion-dollar deals have already been struck; hotels from Poteet to Eagle Pass are fully booked for months in advance and stories of instant millionaires abound. Projected investment over the next 20 years is over $3 trillion dollars. San Antonio is the closest city for services, finance, supply and transportation.

Other: In the last year San Antonio corralled Allstate operations (600 positions), InCube (biotech incubator), VMC (600 positions in 2011), Petco’s finance department (400 positions), and Kohl’s e-commerce center (1,000 positions). Microsoft, Lowes and Frost datacenters, as well as Medtronics opened here the year before. Continued drug violence along the border has driven thousands of well-to-do Mexican nationals to buy homes and invest in the area.
 
Anecdotal: Our members report increased planning for major industrial projects, strong hiring in service industries, a recovery in high end restaurants, and busy architects (a leading indicator.) On the gloomy side, commercial construction is being bid at low or no margin, commodity prices are increasing rapidly, and industrial supply markets are flat.

  

Where are the Opportunities?

  

Success in the next two to three years will be largely tactical. It’s always vital to have a clear picture of your strategic objectives, but 2011-2012 will be more about where and who than what.
 
The success of your business may depend largely on picking the right customers and the right markets. For example, if you are focused on selling services to homebuilders in Florida, you’re going to have a very difficult time of it. On the other hand, if you are selling modestly-priced goods or services to local consumers, the vast majority of market variables are arrayed in your favor.

  

Generally speaking, I think that by the end of 2011 San Antonio will be riding a wave of prosperity that’s been building over the last 5 years. We are starting from a strong (or at least “less weak”) position, and we are about to realize the economic impact of a half-dozen major additions, two or three of which are long-term game-changers.

 A rising tide lifts all boats, but this tide won’t lift all equally. Here’s what the major markets look like.
 Federal Government: For many who sell to the Federal Government, it’s been a lifesaver over the last two years, and actually over the last decade. The vastly increased spending of both the Bush and Obama administrations is coming to an end. It won’t be sudden, and the sheer size of the Fed makes them a desirable customer at any time. If you are considering approaching government sales for the first time, however, you will probably be facing entrenched competitors fighting over a shrinking market.
  

State and Local Governments: This is going to be the area of greatest pain. As one Texas legislator said “If a bill requires new funding, just mark it DOA.” States will be scrambling for new revenues, and looking to preserve as many civil service positions as possible. That paints a bleak picture for new outsourcing. Local governments are going to be on their own for funding new projects or increased services. Requests for proposal will seek reduced costs, but probably not at the expense of staff cuts.
 
Corporate America: In contrast to government, large corporations will be more willing to outsource, and to reduce their own head counts. Corporations are holding large cash reserves, which will likely lead to a new round of M&A activity. If you are dealing with an acquired company, however, expect any post-acquisition streamlining to be deep and fast.

National Markets: High unemployment, consumer debt and very limited financing availability will continue to be the dominating factors for the next two years. Real estate and construction will see little or no new activity nationally. The influx of new competitors seeking business in San Antonio will increase. Many of these are lean and tough, and will become a permanent part of our landscape.

San Antonio: As I’ve already stated, the local market is going to offer the best opportunities for growth in the country. Barring another national economic meltdown, we should thrive almost without regard for the issues facing the rest of the country.

There will be a big change in the local market. San Antonio’s days as a backwater, with limited competition and business relationships built on personal friendships, are coming to an end. We’ve attracted the attention of the rest of the country. Local businesses can no longer depend on passively taking their “rightful share” of a growing market.

What Should I Be Doing?

Most of our TAB members are locally-focused businesses, and therefore have the greatest potential for growth. The beginning of an upswing offers great opportunities for those who are early movers. Your timing has to be right, and you have to walk a line between holding back too long and wasting resources by moving too early. The reality is that those who act while the competition is still hunkered down realize disproportionate benefits from their efforts. Here’s what every business can do to prepare.

 o Fine tune your workforce. It’s never easy to find great employees, but in another six months it will be even tougher. If you have been waiting to fill one key position, or to expand your capabilities, now is the time to start looking.

o Plan your sales and marketing for the next year, now. Too many businesses won’t commit to outbound efforts because their phone isn’t ringing. When it does, you will be too busy to plan. Reaching out to prospects now will identify the ones who have the greatest potential, and put you on the minds of the ones who will be ready later in the year.

o Profile your ideal customers, and focus on them. During slow times we tend to take on anything that produces revenue. When things get busy, we are too slow to trim the customer list to those that really make us money. Commit now to limiting new business to what you want, rather than whatever you can get.

o Work on your value proposition. While business will increase, the cost consciousness drilled into all of us over the last 3 years won’t disappear. You need to be able to clearly explain how doing business with you will contribute to your customers’ success.

o Prepare your team. Many owners tell me that their employees are getting “burned out” from working harder with a smaller staff. Let them know that growth is not going to mean a return to the times when you hired just because there was “too much work.” Enlist them in exercises about how you can accomplish 10% or 20% more without adding people. Build an expectation that more work means more success, perhaps by introducing an incentive program.

o Lock in costs wherever possible. Inflation has been flat for two years. All economic cycles come to an end, and there is backed-up pressure for price increases. If you can commit to longer term deals at current pricing, you should.

o Test the waters on price increases. Most companies’ margins shrank in the recession. Your costs (especially health care) are not going to decline. Choose a specific product or service, perhaps one where you add particular value, and begin testing the market for price resistance. In our experience, your fear of blowback is far greater than the actual reaction.

 Perhaps most importantly, change your attitude. I’m hearing owners say “We’ve had a good couple of months, but I’m afraid it’s only a blip.” Watch your metrics, and be ready to act on trends. The only thing you can be sure of is that if you are waiting until you are absolutely sure beyond any shadow of a doubt, you will be too late.

 Good Hunting!

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Humbug!

It happened again last week. I heard a business owner say “I’ve decided to terminate Bob, but I’m going to wait until the first week in January to do it. I don’t want to ruin someone’s holidays.”

I go through this every year. Employers who, in order to make themselves feel better, put their employees in an even worse situation. If you are planning on firing someone, do it now! Here’s why:

Some 34% of all Christmas spending is done in the last week before the holiday, and that is mostly on credit cards. Do you think the employee will be thanking you in January when the bills come in? Nope. he will be saying “I wouldn’t have spent all his money if the SOB has let me know I was being fired. Now I’m in debt because he was too chickens–t to tell me.”

Christmas is family time, when we are surrounded by support.You may not like the idea of mom and sis and uncle Ernie spending the holiday talking about what a louse you are, but it’s a big help to the unemployed relative psychologically.

The holidays are a good time to network. You can contact friends via social media and at parties. Lots more chances to spread the news that you are looking, before everyone battens down in January. Plenty of time to polish up that resume, too.

I said to the business owner “You know, if you are really worried about the employee’s welfare, you could terminate him now and just give him 30 days severance to hold him through until January.”

It seems he wasn’t THAT worried about the keeping the spirit of Christmas.

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From the Small Business Advocate newsletter

This is from Jim Blasingames “Small Business Advocate” newsletter, and is based on a show we did last week. If you don’t get Jim’s newsletter, or want to hear the show, I strongly recommenfd that you go to http://www.smallbusinessadvocate.com/

Here is the article:

John Dini is the president of Management Performance Network, Inc., and one of the best management minds I know. Recently, on my radio program, John revealed the best questions to ask as you conduct this exercise. Here are some of his questions, written as you should ask them, followed by my thoughts.

Question One: “How much sales revenue do I plan to achieve next year?”

The typical way to arrive at this number is to blend history with expectations, based on existing evidence and what you think about future conditions and organizational capability.

Question Two: “What gross profit – the number and the percentage – do I need to achieve my sales revenue projection?”

Gross profit is revenue minus cost-of-goods-sold. It’s the number from which you subtract operating expenses to determine net profit.

Once you’ve arrived at answers to these two questions, if you’re not happy with either one, ask the next question.

Question Three: “What are the most important things I can do to achieve this performance?”

Better marketing? More advertising? Better sales training? New products? Better online capability? Expand market penetration? Start with the one that delivers the most bang-for-the-buck.

Question Four: “How will my personal role change by the end of the coming year?”

Every year, business owners should fire themselves from jobs they no longer have to do and promote themselves to jobs only they can do. Delegation and professional growth is the key to management success.

Question Five: “What is the most desirable personal goal I would like to make for myself?”

If a Genie gave you one wish to make your personal life more fulfilling, what would it be? More family? More golf? More bridge? More fishing? More whatever-the-heck-I-want-to-do-whenever-I-want-to-do-it?

The reason the foregoing is long on questions and short on solutions is because only you have the correct answers. My job, and the purpose of this exercise, is to help you climb out of the trenches long enough to ask the owner of your business where it’s going.

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